Let’s solve your to-dos

With life’s busy schedules and numerous distractions, staying on top of tasks can pose a challenge — that’s why every single productivity guide recommends you to keep track of everything in your mind with a to do list to achieve your goals.

While, historically, to do lists were handled by pen and paper, with the rise of mobile technology and modern software, it’s far more efficient to use a specialized to do list app to stay on top of your tasks.

Feb 20, 2020  Comparing the best to do list apps for Mac. Honestly, there are too many to do list apps out in the world to count. To make your decision easier, many of those have been evaluated and narrowed down to just five — each with its own pros and cons that could sway your decision depending on.

That said, the beauty of pen and paper lies in the ability to format, write, and manage however you see fit, whereas apps force you into their predefined frameworks. And exactly because to do lists can be so personal, it’s worth exploring the differences between them before picking one for good.

Download Setapp to get things done

From note-taking to scheduling events, Setapp has a huge collection of apps for all your jobs. Solve tasks faster than ever on Mac.

Why Should I Use A To Do List?

From tasks at work to chores at home, to catching up with friends and family, and everything in between, it’s easy to get overwhelmed with things to do. The trouble is finding the time to do them, prioritizing them accordingly, then actually remembering to carry them out. That’s where even simple to do lists can be a powerful productivity tool, freeing up your time and mental space to focus on what you do best.

However, there are now so many different to do list on Mac options in the marketplace that getting around to selecting one is a chore in itself. That’s why this guide just saves you some time by picking some of the best ones for you to consider.

What are some tips for using to do lists?

There’s an art to using to do lists effectively, no matter the technology. You don’t need to be a project manager or have high attention to details to make a Mac task manager work for you. Simply follow a few of the most important tips:

• Understand what should be on the to do list versus what should be a daily habit or calendar item. Brushing your teeth probably shouldn’t be on the to do list, as it would ideally be baked into your daily routine. Whereas your friend’s birthday should probably be put in your calendar. However, you might write “purchase gift for friend’s birthday” as a to do item.

• Try to keep a manageable level of to do items at any time. Having a list of 300 probably won’t do much for your productivity, as it becomes difficult to quickly ascertain the correct priority and order. Make sure your to do list stays below 15 items to not get overwhelmed.

• Focus on completing one item at a time. Multi-tasking is never as productive of a method of executing a task as you might think. So when it’s time to action your to do list, focus your energy on the task at hand.

With these tips in hand, you’re ready to get out and find the technology that works best for you.

What should a good to do list app for Mac do?

When it comes to selecting a to do list on Mac, there are a few aspects to consider. Some of the apps aim for total simplicity, whereas others come packed with useful features for more advanced users. Here are a few things to look for in your next to do list app:

• Simplicity is most important. Adding new tasks and organizing them should be done in just a few clicks or taps.

• The ability to categorize your to do list in such a way that it’s easy to find similar tasks. This might be done by grouping, tags, due dates, and more.

• A notification system for reminding you of upcoming or late tasks. These hold you accountable and are something pen and paper can’t beat.

• Syncing of your data across devices and operating systems can be useful for those who like to work on the go

• At a more personal level, your to do list should look and feel easy to use, as friction points in the user experience might prevent you from making the most of it

Now that you know what a good to do list should be, let’s take a deeper dive into some of the best to do list apps for Mac on the market.

Comparing the best to do list apps for Mac

Honestly, there are too many to do list apps out in the world to count. To make your decision easier, many of those have been evaluated and narrowed down to just five — each with its own pros and cons that could sway your decision depending on your preferences.

As a Mac user, you’ve probably heard of Apple Reminders, which comes pre-installed in iPhones, iPads, and, of course, Macs. One of the main pros of using Apple Reminders is the fact that it’s ready to go — no additional tinkering required. It also has the benefit of looking and feeling like the rest of your Apple software, including Siri support, so it’s a familiar experience. Reminders works well with other Apple users by allowing you to share tasks in iCloud, but, unfortunately, you can’t assign tasks to people outside of that ecosystem, or to multiple people.

Key Features:

• Smart location-based reminders which prompt depending on where you are

• Task list sharing through iCloud

• Simple, Apple-based interface that includes a quick calendar view

If you’re looking for the best task manager for Mac with more features, then you can’t pass Omnifocus. Made exclusively for Apple devices, Omnifocus takes everything one step further by allowing lists to be grouped into different projects, depending on the type of activity you’re doing, making it useful for work. Everything syncs, but only between Apple devices, of course. All in all, Omnifocus is definitely a strong candidate for any power user.

Key features:

• Full-featured software designed exclusively for Apple

• Multiple project types for any given workflow

• Six handy views right out-of-the-box, including calendar, due date, projects, tags, and more

Another to do list on Mac that comes with a strong set of features is Wunderlist. Unlike Apple Reminders and Omnifocus, it can be used across all devices and operating systems, including Windows. While the app features a clean interface, it does have some complexity to it, so overall Wunderlist targets users who would like to collaborate on tasks together.

Key features:

• Task reminders with notifications

• Multiple assignees and collaborators on projects and tasks

• Add hashtags to any descriptions to help search and organize task lists

If you care about speed and efficiency, you need 2Do — a perfect to do list app for people on the go. The quick-add feature makes creating new tasks a breeze, and you can even break your agenda up into a checklist format for subtasks.

A better version of Reminders

Get a top-notch app for busy folks. 2Do will help you organize any number of tasks into smart lists and break big jobs into subtasks.

While 2Do isn’t as full-featured as some of the alternatives, its upside is simplicity — essential for those who just need to get things done.

Key features:

• Quick-add feature for maximum efficiency

• Extra context for tasks via the tagging system

• Smart lists let you view critical information at a glance, including due date, tags, and reminders — nothing more than what you need

One more of the best to do list apps is GoodTask. The beauty of GoodTask is its native ability to integrate with Apple Reminders and Apple Calendar, while adding some extra functionality on top to help you become more productive. The downsides are few and far between: for example, it doesn't have the extended functionality of something like Omnifocus.

Key features:

• Automatic sync with your iCloud or Outlook calendar

• Reminders (and repeat reminders) to help you stay on top of tasks

• Smart sorting to organize your list by alphabet, due date, time created, or manually

With one of the best to do list on Mac options in hand, you’re ready to go out and become more productive than ever. Just remember to consider the difference between a task and a habit, keep your task list below 15, and pick an app that suits your preferences.

While you’re at it, give Be Focused a try. Be Focused is another task manager for Mac with a welcome twist — alongside the standard features, such as multi-device support and task list organization, Be Focused lets you set timers for each task. Now you can get to work knowing that you’re on track by the minute. Want to look further ahead? You can even breakdown your annual, quarterly, and monthly tasks into groups for a wider view of your life’s goals.

Best Apps For Mac Air

Best of all, 2Do, GoodTask, and Be Focused are available to you on a free 7-day trial via Setapp, a subscription service for Mac that grants you access to more than 150 indispensable apps across all categories imaginable. Now that’s a definite boost for your productivity!

For many of us, lists are necessary when it comes to getting things done. We end up with so many tasks during the day, it's hard to remember every single thing that needs to be done unless it's laid out in an organized list or project in front of us. This is especially true for those of us who are in front of our Macs all day long, so here are the best to-do apps for Mac to help you stay on task.

Things

List Of Running Apps On Mac

Things is my personal favorite of the bunch. While it appears simple, it actually has a lot of powerful features but is still super intuitive and easy to use, even for non-power-users.

List Of Running Apps On Mac

For one, you can easily capture new tasks into Things from anywhere, no matter what app you're in, thanks to the Quick Entry feature. I also love the fact that you can create 'Goals' and add projects into them, and you can see your progress from there. And when creating tasks, it's easy to add notes, make it recurring, assign a due date or deadline, add tags for organization and searching, create nested checklists, and flag priority items.

I've been using Things for a few years now, and it's my go-to app when it comes to staying on top of everything. This is especially true when you integrate your calendars into Things as well, so you get everything in your schedule at once.

OmniFocus 3

If you want even more powerful features than Things, then you should look at the opposite side of the coin: OmniFocus 3.

OmniFocus 3 follows in the more traditional GTD (Get Things Done) format, which can take some time to learn and understand fully. But once you get the hang of it, OmniFocus 3 becomes incredibly powerful. There are a ton of ways for you to organize your tasks, such as location, project, context, priorities, people, and much more. There are now enhanced repeating tasks, so you can set things up like 'on the first weekday of each month.' OmniFocus 3 also supports attachments (graphics, video, audio), making it even more invaluable to those who need these things for their tasks.

OmniFocus 3 is free to download and try for 2-weeks. If you want to get the Standard version, it will be $50. There's also a Pro version that costs $100, though you can get it for $50 if you upgrade from Standard.

Todoist

Todoist is another great service to check out, and it's especially useful for those who like automation and insights.

With Todoist, you'll get your basic task management features, including a way to quickly add a task with a natural language parser. But the real magic with Todoist lies behind all of the app integrations, including IFTTT, Slack, Zapier, Amazon Alexa, and more. There are more than 60 of them to go through, so there are a ton of possibilities with what you can do with Todoist.

While Todoist is free to use forever, you can also upgrade to Premium for things like long-term goals and planning. But if you don't need the extras, then the free version should be fine.

Microsoft To-Do

Since Microsoft bought Wunderlist a while back, they've been using that to help develop their own task management software called Microsoft To-Do. And it just recently became available on the Mac.

With Microsoft To-Do, managing your tasks has never been easier. You can create as many lists as needed, and assign them all a color for easy recognition. All of your lists will become available on any device, as long as you sign in to your account. Your tasks can be broken down into more manageable steps if needed, and there is support for files and notes.

A unique feature is the 'suggested tasks,' which may help you remember things you'll otherwise forget. It's personalized just for you and is designed to help you stay focused. Microsoft To-Do also syncs with Outlook, giving you a seamless experience. And if you need to share your lists with friends, family, or coworkers, it's no problem!

2Do

If you like the idea of GTD, but don't want to be over-intimidated by software like OmniFocus, then you should give 2Do a try. It's like OmniFocus, but much easier to pick up and use.

Useful Apps For Macbook

One of the best features of 2Do is the ability to create simple tasks, checklists, or even projects with sub-tasks. Every task item in these can have notes, attachments, and even multiple alarms (sometimes we need that extra push). 2Do also not just does lists, but there are smart lists, which utilize filters and custom views. There is tag support to make organization a breeze, as well as a ton more features.

I used 2Do (along with everything else here) a while ago and must say that it's definitely one of the more underrated to-do apps out there.

Any.do

If sharing is a big priority for you when it comes to task management, then Any.do should be on the top of your list.

Any.do features a clean and smart design that is easy for anyone to pick up the app and start using it without fuss or hassles. You can share lists or even tasks themselves with others, such as your spouse, a family member, friend, or coworker. Any changes are pushed immediately, so you work together in real-time. The cloud syncing is fast and seamless, and there's also support for subtasks, attachments, notes, and more. Any.do can capture and do it all!

Any.do is free to download and use, but there are more features in the Premium subscription. This includes unlimited access to moments, themes, files, and collaboration for $3 a month or $27 a year.

Your favorite?

These are some of the best to-do apps we found on the Mac App Store. What are your favorites? Let us know in the comments!

We may earn a commission for purchases using our links. Learn more.

Google faces privacy lawsuit over tracking users in apps without consent

Law firm Boies Schiller Flexner has filed another lawsuit against Google. This time, the law firm has accused Google of tracking users in apps even after opting out.